Minutes of the IQAC Meeting

Date: 14th December 2018

Venue:Board Room

In attendance:

1. Chairperson Prof. Irfan Mirza, Director/Principal
2. 5 Senior Faculty (i)Dr. Marie Raj, Administrator/Advisor (ii)Ms. Sujatha Madhvan, Faculty (iii)Ms. Nelissa Alcasoas, Faculty (iv)Ms. Supriyanka Govekar, Faculty (v)Ms. Martha Rebello, Compliance Officer/Academic Co-ordinator (vi)Ms. Sushma Lotliker, Administration Officer  
3. 2 External Members 1 Alumni can also be included Industry Expert (i)Mr. Peter D’Silva   Local Community Member (i)Mr. Fernando Vas
4. 1 Management Member (i)Dr. Bhaskar Nayak  
5. Co-ordinator/Secretary Dr. Rachel Pereira

Absent

Mr. Fernando Vas (Local Community Member) – As the date of meeting was advanced, he had to attend another programme, and he informed by phone that he would be unable to attend the meeting.

Agenda

 

1.  Welcoming the IQAC members.

2.  Reading of the previous meetings minutes.

3.  PPT on the Activities conducted during the year 2017-18.

4.  Initiatives for the Swacchatam Mahavidyalaya Puraskar.

5.  Discuss about ISO 9001:8

6.  Progress of NAAC preparation- ATR Report.

7. Finishing School initiative.

8. A.O.B.

 

1.  The Principal/Director welcomed all the members to the IQAC meeting.

 

2.  Dr. Rachel Pereira read the Minutes of the preceding meeting which was approved by all the
IQAC members. Mr. Bhaskar Nayak proposed and Ms. Nelissa Alcasoas seconded.

 

3.  A PPT was shown on the activities/ events that took place for the academic year 2017-2018
which was compiled by Dr. Rachel Pereira and was presented by Ms. Nelissa Alcasoas.

  • After the reading of the minutes, Prof. Bhaskar Nayak suggested to adopt Action Taken
    Report (ATR) model for documenting the files.
  • He also suggested that Massive Open Online Course (MOOC) to be done by the teachers
    in alignment with their subjects.
  • He gave his inputs as how the various recipes can be recorded by the students and uploaded on YouTube, Facebook, and Instagram page with the help of Marketing Team. TY Students can help in editing the videos. To which Ms. Nelissa Alcasoas responded that Digital Marketing- The practical classes like Bakery, F & B Production, and Service can be recorded for students who are absent and can be viewed later.
  • Prof. Bhaskar Nayak enforced the importance of the Teachers Exchange Programme with the Industry expert, and it should be implemented immediately. To which Prof. Irfan Mirza mentioned he would speak to Marriott and La Paz with respect to the exchange programme during vacation for a span of one month and any cost incurred may be discussed with the Chairman.
  • A question was asked by Prof. Bhaskar Nayak as whether each and every activity which has happened in our institute can be uploaded in the website. To which, Dr. Marie Raj responded that the photographs of events are posted on the Website and the reports are being filed.
  • Dr. Rachel Pereira raised a question regarding the importance of teachers participating in HRDC Orientation courses. To which Prof. Bhaskar Nayak mentioned that it is very essential thing for their scale promotions, which has to be considered on priority. He also suggested Ms. Martha Rebello to write a letter to the Registrar to conduct such Orientation Courses at a nominal rate. Later Prof. Irfan Mirza asked Dr. Rachel Pereira to contact universities like Pondicherry and Hyderabad for such programmes.
  • Another suggestion given by Prof. Bhaskar Nayak was that the Institute can even think of organizing our own Short term courses by getting in touch with various resource person as we have all the facilities readily available. To which Ms.Supriyanka Govekar mentioned that she can find some resource person.
  • Prof. Bhaskar Nayak asked if any videos and the Testimonies by the Industrial Experts giving credentials to the Institute is being uploaded on our website. To which Dr. Marie Raj responded it is already being done. Chef Hemant Oberoi and other great personalities spoke about our institute and it was available for viewing on the website.

 

4.  Initiatives for the Swacchatam Mahavidyalaya Puraskar was discussed in the meeting. Ms. Martha Rebello briefed out on certain aspects.

  • Swacchatam- A Sponsorship can be asked from Rotary Club to sponsor an incinerator
    for washrooms
  • Pollution Control stickers to be given to all the staffs as we have the pollution free
    certificate for our vehicles
  • Carpooling can be done by the students and the staffs in order to reduce the pollution.
  • Plants like Neem, Thulasi, and Citronella can be planted to reduce mosquitoes.
  • A huge board stating “You are entering a pollution free, plastic free, smoke free campus” has to be displayed.
  • It was decided that plastic straws to be replaced with paper straws.

 

5.  The feasibility of going in for ISO was also discussed and Prof. Irfan Mirza asked Ms. Martha
Rebello to get the quotation for individual criteria.

 

6.  In connection with NAAC preparation, it was decided to invite Mr. Manoj Kamat for (SWOC
analysis) and Dr. Gaonkar for overall orientation about NAAC which was planned to organize
for all the staff members of VMSIIHE on January 5th 2018.

 

7.  Dr. Marie Raj mentioned that the marketing of the finishing school has to happen in the
month of May, as it is the right time to target the students.

 

8.  A.O.B. – It was resolved that all teachers should at least prepare one paper every six months,
which is an important criteria for NAAC. In line with paper publication, Prof. Irfan Mirza
suggested to conduct new seminars on Hospitality subjects.

  • Prof. Bhaskar Nayak suggested that the primary data of the TY students can be
    utilized in a different way to come up with a full research paper.
  • Dr. Marie Raj Mentioned about the conference on ICHRIE, where the teachers can
    take part and the registration fees will be sponsored by the Institute. She also
    suggested that the ICHRIE conference can be organized at our own institute as we
    have all the added features.
  • Marketing team was asked, if we have access to all the database about students
    (UGAT) –who are taking up the UGAT exam. Marketing team has to be consulted
    regarding the same.
  • Regarding starting an Incubation Centre for entrepreneurship (on the lines of CIBA),
    it was suggested that we get in association with Father Agnel Institute.
  • Dr. Marie Raj emphasized that Moodle is very essential for any Institute. Access to
    information, lecture notes to be made available by each teacher.
  • Criteria to be seen for IIT Mumbai spoken Tutorial, which is one of the best Tutorial as Suggested by Prof. Bhaskar Nayak

 

Other issues were also discussed

  • Whatever MOU we enter into, should be in a functioning MOU which is very essential.
  • Prof. Irfan Mirza raised a question if the Institute should be a member of FHRAI and IHRAI.
    For which Dr. Marie Raj, mentioned that even the Academic Institutes can become a
    member of FHRAI and IHRAI.
  • Ms. Martha Rebello mentioned that SPIC Macay- LEC DEM (Lecture Demonstration) can be started in collaboration with Goa University.
  • Kiosks to be started for the students immediately which was agreed by the Director.

 

Plans/ Events for the Upcoming year

  •  Prof. Irfan Mirza mentioned that the Workshop for Chefs of various hotels is to be
    conducted. A two or four day ALL INDIA chocolate workshop is planned to be conducted for all regions. And Certificate courses for our students. Prof. Bhaskar Nayak suggested to
    collaborate this workshop with Nestle Goa.

Date: 10th April 2018

Venue:Board Room

In attendance:

1. Chairperson Prof. Irfan Mirza, Director/Principal
2. 5 Senior Faculty (i)Dr. Marie Raj, Administrator/Advisor (ii)Ms. Sujatha Madhvan, Faculty (iii)Ms. Nelissa Alcasoas, Faculty (iv)Ms. Supriyanka Govekar, Faculty (v)Ms. Martha Rebello, Compliance Officer/Academic Co-ordinator (vi)Ms. Sushma Lotliker, Administration Officer  
3. 2 External Members 1 Alumni can also be included Industry Expert (i)Mr. Peter D’Silva   Local Community Member (i)Mr. Fernando Vas
4. 1 Management Member (i)Dr. Bhaskar Nayak  
5. Co-ordinator/Secretary Dr. Rachel Pereira

Absent

Mr. Peter D’Silva (Industry Expert) – As the date of meeting was advanced, he had to attend another programme, he informed by phone that he would be unable to attend the meeting.

Agenda

 

1.  Welcome address.

2.  Reading of the previous meetings minutes.

3.  New Members inducted.

4.  Short term goals.

5.  Long term goals.

6.  O.B.

 

1.  The Principal/Director welcomed all the members to the IQAC meeting. The minutes of the preceding meeting were approved by all.  Sujatha Madhvan proposed and Ms. Martha Rebello seconded.

 

2. He mentioned that as some of the members were no longer of the earlier IQAC body were not there, he was proposing the following names be included:

  • Bhaskar Nayak – Management Member
  • Supriyanka Govekar
  • Rachel Pereira
  • Marie Raj, Administrator

This proposal was accepted by the other members with a show of hands.

 

3. Regarding short terms goals, Prof. Bhaskar Nayak was pleased that the Institute had already set in motion the establishment of IQAC in the Institute. This Cell would serve as a recommendatory body to the Chair person, the Principal.  In turn, it is the responsibility of the Principal to execute the suggestions.  He would also handle the financial dimension and work out the logistics of the recommendations with the Management.

Mr. Bhaskar Nayak, former Principal, explained that the Internal Quality Assurance Cell (IQAC) is normally established as a post-NAAC accreditation quality sustenance measure. He was very happy that since quality enhancement is a continuous process, V.M. Salgaocar Institute of International Hospitality Education had decided to start the process of documenting its efforts and measures towards academic excellence well in advance.

 

4. Discussing the short term goals and the functioning, Ms. Martha Rebello pointed out that:

  • Students write reports after their industrial training and ensure documentation.
  • Train students to learn how to write reports.
  • Every term VMSIIHE organizes guest lectures by Pastry Chefs and other industry experts (for example, the lecture on Mithai).

 

5. Among other things it was proposed:

Students:

  • Students make paper presentations to the rest of the class, once every semester.
  • The Institute to organize a mega-event next academic year: a career fair where all the leading hotels are invited to attend, and even the students of other Hotel Management Institutes are allowed to participate.
  • It was suggested that the Institute should start with 3 foreign languages: Portuguese, French and Russian courses. Classes to be conducted twice a week by suitable personnel. The names of Maria Abranches, Maria Fatuchina and Das Gupta were suggested as language-teachers for the respective languages. Our students should be multi-lingual. Language courses in French, German, Spanish, Russian and Portuguese to be organized.
  • The syllabi should focus on communication situations. Students to learn functional Portuguese before going to Portugal. Selection of students could be based on their language acquisition.
  • Add-on courses for skill enhancement to be started. For example, training in niche areas like specialization in traditional wedding dishes of a particular community, table etiquette etc.

 

Staff:

  • The Flipped-class model of teaching can be used, where teachers can direct their students to suitable online video resources to be viewed before they come to class. In class, activities to be conducted on the learning material watched prior to coming to class. If suitable online resources are not available for the particular topic, teachers to make podcasts or simple teaching-videos to be distributed to the students before the contact session.
  • It was suggested that the best lectures of teachers could be recorded, on the lines of the Certified Hospitality Educators (CHE) practice. The CHE focuses on the teacher’s understanding of the student. Additionally, it was suggested that a CHE workshop/seminar be conducted in our Institute.
  • A need for periodic industrial exposure for hospitality teachers was expressed. Such teachers to work in the Hospitality Industry for a month, perhaps on an exchange basis with a chef of a hotel. The chef of the hotel to come and teach at VMSIIHE for a month, while a chef from VMSIIHE to replace him/her at the hotel for the month. This would be a good Industry-Institute linkage.
  • Teachers to attend orientation courses, and opportunities to be given to them to do so.
  • As the current teaching schedule is very tight, leaving no room for extra courses, it was suggested that 15 hours be allotted per trimester for such activities and courses.

 

General or Immediate Goals:

  • VMSIIHE to start a publications division.
  • A Hospitality-related seminar to be organized by the institute.
  • MOUs to be working MOUs. The Institute already has an MOU for a student-exchange programme with Portugal, and a BHMS MOU with Switzerland.
  • It was suggested that the Institute become a member of The Federation of Hotel & Restaurant Associations of India (FHRAI) and IHRAI.
  • Short-term courses of 15 hours duration for students and the public to be floated. Courses like ‘Essential Cooking Skills before Marriage’.
  • An Incubation centre for entrepreneurship (on the lines of CIBA) could be started.
  • Moodle to be introduced. Technical support to be arranged to help IT.
  • Resources from Spoken Tutorials (by IIT Mumbai) to be used.
  • It was suggested that a chapter of SPIC Macay be started to encourage the Arts.

 

As there were no other matters to be discussed, the meeting ended with a vote of thanks by the IQAC Co-ordinator.

 

Date: 30th August 2017

Venue:Board Room

An IQAC Meeting was called for on the 26th of August 2017 at 3.15 p.m. in the Board Room.

In attendance:

1. Director/Principal, Chairman Prof. Irfan Mirza
2. Administrator, Advisor Dr. I. Bhanumurthy  
3. Compliance Officer/Academic Co-ordinator, Member Ms. Martha Rebello
4. Faculty Ms. Sujatha Madhvan  
5. Co-ordinator Marketing & Public Relation, Member Ms. Edna Noronha
6. Co-ordinator Marketing & Public Relation, Member Ms. Sushma Lotliker
7. Management Member Mr. Sandeep Pai
8. Faculty, Member Ms. Riddhi Raikar

Absent

Mr. Peter D’Souza expressed his inability to attend the meeting on account of a prior engagement.

Agenda

  1. Reading of previous meeting minutes held on 16th June 2016.
  2. Short term goals of the Institute and long term goals / plans to be made.
  3. Activities conducted to promote goals.
  4. A.O.B.

 Minutes

The Director/Principal welcomed all the members present at the IQAC Meeting and called the meeting to order:

  1. The minutes of the previous meeting held on 16th June 2016, were read. As there were no queries, it was considered as approved.  I. Bhanumurthy proposed the acceptance of the minutes of the meeting.  It was seconded by Ms. Sujatha Madhvan.
  2. I. Bhanumurthy said that the long term and short term strategies need to be spelt out in order not to lose focus. All the members agreed to this.  This would ensure the quest towards quality and sustenance.
  3. As discussed, a 3 year plan could be implemented to assess its impact on the institute for long term goals. Some of the areas that could be considered.
  • Digital Campus
  • Smart Campus
  • Unnat Bharat Abhiyaan (Adopt a Village).

This long term plan could be worked out in depth and perhaps discussed in the next meeting after the modalities were worked out, suggested Prof. Mirza.

A resolution to this effect was taken.

  1. Short term goals and immediate Knowledge Building Programme.
  • To ensure a more learner-centric learning.
  • To implement innovative and more interactive methods of teaching.
  • To ensure proper support structure for both students and staff.
  • Feedback needs to be taken from students, parents and peer reviewed feedback for staff.
  1. A.O.B.
  • It was suggested that every detail with regards to implementation of quality efforts should be documented.
  • The Principal/Director would review them twice a year.
  • LMC could review the entire performance and sustenance once a year.
  • It was also brought to the notice of the members that the institute was awarded the prestigious Swachhatam Mahavidyalaya Sanmman Award for the academic year 2016-17. The award was conferred by the CM Shri Manohar Parrikar at the Convocation Ceremony of the Goa University.
  • Also in the month of April, students accompanied by staff member Ms. Martha Rebello on a Culinary visit visited the Escola do Turismo de Portugal Douro Lamego, Portugal. This was in fulfillment of the MOU signed by the Institute and Turismo de Portugal.  The duration of the Exchange Program was 1 (one) month and it was wonderful international exposure for our students and added uniqueness to our program.
  • Open Day was held on 7th May 2017. Many parents made use of the opportunity to visit the college and have a personal interaction with the students.

As there was no other matter to discuss, the meeting ended at 4.30 p.m.  The Principal thanked everyone present for their valuable suggestions.

 

 

IQAC Co-ordinator

 

Date: 16th June 2016           

Venue:Board Room

A meeting was called for by the Director/Principal to have a Quality Cell for the Institute.  The selected members were present for the meeting:

In attendance:

1. Director/Principal, Chairman Prof. Irfan Mirza
2. Administrator, Advisor Dr. I. Bhanumurthy  
3. Compliance Officer/Academic Co-ordinator, Member Ms. Martha Rebello
4. Asst. Prof. English Ms. Lorraine Fernandes  
5. Asst. Prof. Food Production Ms. Sujatha Madhavan
6. Librarian Ms. Riddhi Raikar
7. Administration Officer Ms. Sushma C. Lotliker
8. Marketing Executive Ms. Edna Noronha
8. Management Representative Mr. Sandeep Pai
8. Nominee Hospitality Industry Mr. Peter D’Silva

Agenda

  1. Welcome to all the committee members by the Advisor.
  2. IQAC goals explained to all the members by the Director/Principal.
  3. To explain the aims and goals of IQAC by Ms. Martha Rebello.
  4. A.O.B.

 

  1. The Advisor welcomed all the members to the official IQAC meeting. As it was the first meeting, members were introduced to each other.
  2. Director/Principal Irfan Mirza also welcomed them and explained what the role was of IQAC in detail. He addressed the committee on the significance for an IQAC Cell in the Institute.
  • One of the members Mr. Peter D’Silva wished to know in what way it would benefit the institute when standards were already in place. To which the Director responded that quality had to be sustained and it had to internalize the quality culture.  Also we would be able to understand the strengths and challenges of the Institute and address them.
  1. Martha Rebello, who had attended the workshop conducted by the IQAC of the Goa University explained in detail the aims and goals of the IQAC.

 

 Aims and Goals of IQAC: The Internal Quality Assurance Cell (IQAC) is normally established as a post-NAAC accreditation quality sustenance measure. However, since quality enhancement is a continuous process, V.M. Salgaocar Institute of International Hospitality Education has decided to start the process of documenting its efforts and measures towards academic excellence well in advance.

 

  • The aim of the cell is to focus on outcome-based education designed to get jobs in the hospitality line.
  • The method of functioning will be to constantly evaluate what we have done and what VMSIIHE is doing towards quality enhancement of teachers. This includes encouraging the research output of all teachers: including publications, workshops/ seminars attended. It will encourage the teaching staff to complete their PhDs.
  • The cell will serve as a recommendatory body to the Chairperson, the Principal. In turn, it is the responsibility of the Principal to execute the suggestions. He will handle the financial dimension and will work out the logistics of the recommendations with the Management.

 

Functioning: The IQAC will document all field visits, workshops conducted/attended, teaching methodologies adopted by staff, innovative ideas incorporated to enhance knowledge, and any innovative methods adopted by VMSIIHE in its teaching-learning environment. In the discussion, some of the current practices of VMSIIHE were highlighted.

 

  1. All the other members agreed that perhaps a 3 year plan could be made to achieve the necessary targets.

As there were no other matters to be discussed, the meeting ended with the Director/Principal thanking all the members.  The dates for the next meeting would be intimated to all the members.

 

 

Date: 23rd July 2015          

Venue:Board Room

A meeting was called for by the Director/Principal to ensure establishment of the Internal Quality Assessment (IQAC) in the Institute as per the guidelines of the NAAC.  Also as per UGC Guidelines, undergoing NAAC is mandatory for all affiliated colleges and institutes.

Agenda

  1. Meeting brought to order.
  2. Report of Workshop on Assessment and Accreditation.
  3. Starting a Cell in the Institute and to form a committee.
  4. Members to be constituted for the IQAC.
  5. Distribution of material on IQAC.
  6. A.O.B.

 

  1. Mirza welcomed the members. The meeting was brought to order.
  2. With reference to the VMSIIHE which intends to go through the accreditation process in due course of time, Director/Principal Irfan Mirza said the go-ahead was given by the Management to institute a Cell in the Institute at the earliest.
  3. Martha Rebello and Ms. Sujatha Madhavan had been delegated to attend the NAAC Awareness Programme/Workshop under the IQAC, Goa University on 19th & 20th February 2015. A report of the workshop was submitted by Ms. Martha regarding the sessions.  Quality and documentation was stressed upon at every session and presentation of the workshop.
  • Martha mentioned that VMSIIHE from the time of its inception had ensured that proper documentation of activities (academic, co-curricular and extracurricular) was being taken care of.
  1. A tentative list of the names for the IQAC committee was proposed by the Director/Principal. This would be finalized after receiving an O.K. from the proposed members.
  2. Some printed material about information on the IQAC was circulated to all the members present at the meeting, which was prepared by Ms. Martha. ( Attached IQAC Material and List of proposed Committee Members ).
  3. As there was no other matter to be discussed, the meeting concluded.

 

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Manora - Raia,
Salcete, Goa, India. 403720
Fax - +91(0832)-6623111
+91(0832)-6623000, 6623001
info@vmsiihe.edu.in

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